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Job › Secretary I
GENERAL INFORMATION
- Location:
- Williston, ND
- Salary:
- $22,469 – 34,189
annually - Date posted:
- Dec 22 2010
- Date expires:
- Jan 15 2011 (This job post already expired)
EMPLOYER
- Company:
-
City of Williston
See all City of Williston Jobs - Employer type:
JOB DESCRIPTION
The Williston Building Department is accepting applications for a full-time Secretary I. The complete job description follows.
The application form is found at http://www.cityofwilliston.com/Jobs.aspx. All applicants must complete the application form. To be granted veterans preference, the required forms, letters, or certificates must be submitted with the application. This position is open until filled. Completed applications should be brought or mailed to
Building Official Doug Lalim
206 East Broadway
PO Box 1306
Williston, ND 58802-1306
The City of Williston does not discriminate on the basis of race, color, national origin, sex, genetics, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act. The City of Williston is an Equal Employment Opportunity/ Affirmative Action Employer.
JOB DESCRIPTION:
Summary: Performs secretarial and clerical work requiring the exercise of some independent judgment.
Supervision Received: Building Official, Secretary II
Supervision Exercised: None
Essential Job Functions
1. Types letters, reports, statements, memoranda, and other materials from copy, rough draft, or other sources; fills in forms and index cards; composes routine correspondence and other material from general instructions or records.
2. Issues permits and licenses in accordance with prescribed procedures; informs applicants of basic policies and procedures; collects and accounts for fees; issues bills.
3. Receives, screens, sorts, and distributes mail; answers telephone; screens callers and gives information requiring some knowledge of agency policies and procedures; keeps appointment calendar for department officials.
4. Relays complaints, alarms, and other calls to personnel in field or another location using two-way radio or telephone.
5. Establishes and maintains a filing system; controls records and indexes using some independence of judgment.
6. Operates a variety of office equipment including typewriters, calculators, computer terminals, etc.
7. Prepares and distributes agendas and documentation for committee and other meetings.
8. Maintains monthly and annual reports.
9. Performs other reasonably related duties as assigned by immediate supervisor and other management as required.
Note: The functions and duties listed are intended only as illustrations of the various types of work that may be performed. The omission of the specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Minimum Qualifications: Considerable knowledge of grammar, spelling, and punctuation. Considerable knowledge of modern office practices, procedures, and equipment. Skill in the use and care of office equipment. Ability to perform a variety of secretarial work requiring moderate exercise of independent judgment. Ability to communicate effectively verbally and in writing. Ability to establish and maintain effective working relationships with employees, other agencies and the public. Ability to make simple mathematical computations, maintain records and prepare simple reports.
Education: High school graduate or equivalent.
Experience: Two years of increasingly responsible experience in general clerical office work.
Equipment Used in Job Performance: Personal computer, typewriter, copier, dictaphone, calculator, telephone, 2-way radio and printers
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel objects, tools or controls; and talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms and climb or balance. The employee must be able to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works indoors but sometimes travels within the city for reasons related to the job. The noise level in the work environment is moderate.
Range: 31
Annual Salary: $22,469 – 34,189